The Arizona Traditions Pickleball Club has been organized to provide a fun, healthy, recreational activity for all residents (owners & renters) and their guests.

Article I – Name

 

Section 1. The name of this organization shall be the Arizona Traditions Pickleball Club.

 

Article II – Purpose

 

Section 1. To promote the sport of pickleball in a safe environment; provide the opportunity for all members to learn and improve their play and encourage social pickleball in the community.

 

Article III – Membership

 

Section 1. All residents (owner/renters), who are in good standing with the Arizona Traditions Home Owners Association, are eligible for membership, and each member shall have one vote.

 

Section 2. Members shall abide by the AZT Pickleball Bylaws, “Rules and Guidelines for Pickleball Court Play”, actively support and participate in Club functions.  

 

Section 3. Membership will be terminated by voluntary withdrawal, non-payment of their dues or assessments, violations of the provisions of these bylaws, violation of published rules, guidelines and regulations promulgated by the AZT Homeowners Association.

 

Section 4. Guest privileges are specified in the “Rules and Guidelines for Pickleball Court Play” and shall not conflict with AZT HOA rule.

 

Section 5. A house guest is defined as someone staying overnight in a Club Member’s home.  Club members may invite a house guest to join them in playing pickleball during club time, as long as the club member is with them at the court.  Guest must allow club members priority on the courts.  This includes a house guest for a few days but no longer than four (4) weeks.  

 

Article IV – Meetings

 

Section 1. There will be a minimum of three (3) meetings per year, dates and times determined by current needs.

 

Section 2. Special meetings may be called by the President or upon request of at least five club members.  Such meetings shall have at least three days notice to members regarding time, place, and agenda.

 

Section 3. An annual meeting shall be held in January for the purpose of electing officer, fees, assessments, and general planning for the season’s activities.  Only club members in good standing will be eligible to vote.

 

Section 4. A quorum shall consist of at least three Executive Board Officers and 10% of the club membership.

 

Article V – Dues & Assessments

 

Section 1. The amount of dues and fees assessed each member shall be determined annually by the Executive Board and ratified by the membership.  Timely payment of dues by each member shall be required for members to be in good standing.  The “Rules and Guidelines” shall be made available to each member.  The new yearly fee sheet will be posted.

 

Section 2. Any owner/renter that wishes to be a “Non-Playing Social Member” with no voting rights may do so for a fee determined by the Executive Board and ratified by the membership.

 

 

Article VI – Officers and Their Duties

 

Section 1. The Executive Board shall consist of: President, Vice President, Past President, Secretary and Treasurer.  Any active member of the Club is eligible for these offices except for the Past president position.  At least one of the President/Vice President officer group is required to be a year-round resident.

 

Section 2. The Past President Board member shall remain for one year following their Presidential term.

 

Section 3. Terms of office shall be one year from February 1 through January 31.  Vacancies in any office may be filled by the President and ratified by a majority of the members at the next scheduled meeting.  

 

Section 4. Duties of Officers:

 

A. President: Shall assume Club leadership, preside over all club meetings, appoint chairs of committees, call special meetings as needed, and generally be a spokesperson for the Club.  He/she shall be responsible for coordinating with AZT/HOA officials and other clubs as needed.  He/she shall be responsible for reviewing “guidelines and Rules” for Club’s activities when there are safety concerns or other requirements not covered by the Bylaws.

 

B. Vice President: Shall assume the duties  of the President in  his/her absence and assists the President concerning Club functions as necessary, responsible for coordinating court cleaning and maintenance.

 

C. Past President: Shall assist the new President in completing his duties President.  This position fills in during the absence of the President and/or Vice President.

 

D. Secretary: Shall record minutes of Board and Club meetings. Responsible for determining if a quorum exists at meetings and shall notify AZT membership of changes to the Executive Board.  This office is responsible for sending and posting Club notices to all Club members and transferring all records to successor upon completing of term.  Also is responsible for Traditions Today article due in by the 10th of the month.  May ask for pictures and assistance with information for article.

E. Treasurer: Shall collect dues, assessments, disburse all funds and provide a monthly detailed financial report to the Executive Board; submits year-end financial reports to Club membership at the Annual Meeting and AZT/HOA.   This position submits a yearly budget to the Executive Board for discussion.  Maintains and updates Club roster and transfers all records to successor upon completion of term.  Shall make copies of all checks and issue receipts for all cash dues received.  

 

Article VII – Committees

 

Section 1. A Nominating Committee shall be appointed by the President at least sixty (60) days prior to the January Annual Meeting.  The committee shall consist of at least three (3) members, and submit a nomination for each office to be filled thirty (30) days prior to the Annual Meeting for posting on the Pickleball Bulletin Board.  If more than one nominee per position, then paper ballots will be used.

 

Section 2. The President may appoint special committees as needed.  

 

Article VIII – Fiscal Year

 

Section 1. The fiscal year of the Club shall start the 1st day of January and shall end on the 31st day of December that year.  

 

Article IX – Amendments

 

Section 1. The bylaws may be amended by two-thirds majority vote of the members in attendance, with an explanation and discussion of the proposed changes.

 

Article X – Conflict of Documents

 

Section 1. In the case of any conflict between any part of these bylaws and the CC&R’s, Articles of Incorporation, or Bylaws of Arizona Traditions Homeowners Association, that part of these bylaws shall be inoperative.

 

Article XI – Dissolution

 

Section 1. On dissolution of the club, all funds remaining in the treasury shall be distributed equally among other AZT clubs.

 

Section 2. Any equipment loaned to the club shall be returned to the lender.  All other equipment purchased or donated to the club shall be given to the AZT Fitness Director for use of AZT residents.  

 

Adopted by the Club   24 January 2011          Date                                         Christel W. Coolidge     Secretary

 

 

*Addendum June 24, 2008

*Addendum July 2009

*Addendum January 2011

 

 

 

CLUB BYLAWS

The Arizona Traditions Pickleball Club has been organized to provide a fun, healthy, recreational activity for all residents (owners & renters) and their guests.